Master Scheduler and Attendance Officer

Elizabeth Seton High School seeks a Master Scheduler and Attendance Officer to provide administrative support to the Leadership Team and provide customer service to the school's community. This position works with the administrative team to ensure all attendance data is accurately recorded in the system. The job of Scheduler is done for the purpose/s of assisting with the development of the master schedule and continuously processing, updating, correcting all materials related to the school's master schedule.
 Duties / Responsibilities:
  • Oversees day-to-day office workload at assigned school location to ensure the completion of activities in an accurate and timely manner
  • Composes various documents (e.g., correspondence, agendas, minutes, newsletters, bulletins, reports) to communicate information and create documentation in conformance with established guidelines
  • Provide direct administrative support to the Principal and Deans 
  • Manage communications between the Principal and parents 
  • Support the Principal and Director of Operations with daily staff coverage needs, such as substitutes, aftercare, and lunches 
  • Coordinate the weekly Parent Announce and submit to the Principal for approval 
  • Manage the teacher observation schedule and meetings for the Principal, Director of Academic Innovation, and Deans 
  • Develop the weekly administrative coverage schedule for extracurricular and out-of-school events 
  • Manages academic reporting on behalf of the Principal 
  • Acts as Transportation Coordinator for the school, including athletics 
  • Provides Main Office support
  • Creates the master class schedule and determines the number of study halls required for the assignment of teachers for the purpose of ensuring student course and class size.

Attendance
  • Works with Dean of Students to ensure all attendance data is being accurately recorded in the system
  • Verify that teachers are inputting class attendance daily
  • Maintain all attendance records in Blackbaud platform
  • Responsible for managing all avenues of reporting absences/early dismissals via Attendance Office email inbox and voicemails left for Attendance Office 
  • Communicates with teachers to keep and enter accurate attendance 
  • Communicates with parents when student absence has not been reported
  • Admits students who have arrived late to school
  • Releases students who have an early dismissal 
  • Oversees the sign in/sign out process for late students/early dismissals
  • Monitors period attendance submitted by teachers and report discrepancies/concerns to Dean of Students 
  • Provides information to Dean of Students and designated guidance counselor concerning students who have excessive absences

Required Skills/Abilities:
  • A desire to teach in a Catholic School committed to Catholic education and the formation of young women in Christian character.
  • Ability to teach all levels of study, from College Preparatory courses to Advanced Placement
  • Exemplary character and demonstrated services to others.
  • Evidence of strong communication and interpersonal skills.
  • Demonstrate ability to implement best practices in data-driven instruction, including inquiry and hands-on activities, demonstrations, lectures, and discussions. 
  • Demonstrate creativity and an ability to collaborate with colleagues.
  • Willingness and ability to contribute to an atmosphere and environment conducive to our core values of academic excellence, unity, creativity, integrity, respect, and service to others.

Education and Experience:
  • High school diploma required;
  • Associates degree preferred; 
  • Proficiency with office equipment such as computers, typewriters, fax machines, calculators, and photocopiers;
  • Proficiency in Microsoft Office, i.e., Word, Excel, PowerPoint, etc.; and 
  • Three years of experience in office management is required.
  • Two years of customer-service work experience; and 
  • At least two years of using a school student information system or an equivalent combination of education and other related experience are preferred. 

Physical Requirements: 

  • Must be able to navigate school facilities and lead students to safety in an emergency.
  • Must be able to lift to 25 pounds at times.

Please send a cover letter and a resume to Melisa Constanza, HR Specialist, at hr@setonhs.org

Elizabeth Seton High School, an Equal Opportunity Employer, does not discriminate based on race, color, national or ethnic origin, age, gender, disability, marital status, sexual orientation, or any other status protected by federal, state, or local law in the administration of its employment practices.
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