Master Scheduler and Attendance Officer
Elizabeth Seton High School seeks a Master Scheduler and Attendance Officer to provide administrative support to the Leadership Team and provide customer service to the school's community. This position works with the administrative team to ensure all attendance data is accurately recorded in the system. The job of Scheduler is done for the purpose/s of assisting with the development of the master schedule and continuously processing, updating, correcting all materials related to the school's master schedule.
Duties / Responsibilities:
Oversees day-to-day office workload at assigned school location to ensure the completion of activities in an accurate and timely manner
Composes various documents (e.g., correspondence, agendas, minutes, newsletters, bulletins, reports) to communicate information and create documentation in conformance with established guidelines
Provide direct administrative support to the Principal and Deans
Manage communications between the Principal and parents
Support the Principal and Director of Operations with daily staff coverage needs, such as substitutes, aftercare, and lunches
Coordinate the weekly Parent Announce and submit to the Principal for approval
Manage the teacher observation schedule and meetings for the Principal, Director of Academic Innovation, and Deans
Develop the weekly administrative coverage schedule for extracurricular and out-of-school events
Manages academic reporting on behalf of the Principal
Acts as Transportation Coordinator for the school, including athletics
Provides Main Office support
Creates the master class schedule and determines the number of study halls required for the assignment of teachers for the purpose of ensuring student course and class size.
Works with Dean of Students to ensure all attendance data is being accurately recorded in the system
Verify that teachers are inputting class attendance daily
Maintain all attendance records in Blackbaud platform
Responsible for managing all avenues of reporting absences/early dismissals via Attendance Office email inbox and voicemails left for Attendance Office
Communicates with teachers to keep and enter accurate attendance
Communicates with parents when student absence has not been reported
Admits students who have arrived late to school
Releases students who have an early dismissal
Oversees the sign in/sign out process for late students/early dismissals
Monitors period attendance submitted by teachers and report discrepancies/concerns to Dean of Students
Provides information to Dean of Students and designated guidance counselor concerning students who have excessive absences
A desire to teach in a Catholic School committed to Catholic education and the formation of young women in Christian character.
Ability to teach all levels of study, from College Preparatory courses to Advanced Placement
Exemplary character and demonstrated services to others.
Evidence of strong communication and interpersonal skills.
Demonstrate ability to implement best practices in data-driven instruction, including inquiry and hands-on activities, demonstrations, lectures, and discussions.
Demonstrate creativity and an ability to collaborate with colleagues.
Willingness and ability to contribute to an atmosphere and environment conducive to our core values of academic excellence, unity, creativity, integrity, respect, and service to others.
Education and Experience:
High school diploma required;
Associates degree preferred;
Proficiency with office equipment such as computers, typewriters, fax machines, calculators, and photocopiers;
Proficiency in Microsoft Office, i.e., Word, Excel, PowerPoint, etc.; and
Three years of experience in office management is required.
Two years of customer-service work experience; and
Please send a cover letter and a resume to Melisa Constanza, HR Specialist, at firstname.lastname@example.org
Elizabeth Seton High School, an Equal Opportunity Employer, does not discriminate based on race, color, national or ethnic origin, age, gender, disability, marital status, sexual orientation, or any other status protected by federal, state, or local law in the administration of its employment practices.